Rules of the Show: 

The following policies and regulations have been established by Del Rio Council for the Arts (“DRCA”) to ensure quality and integrity of process, presentation and patron experience:

  • The Artist shall supervise and maintain the space provided, using his/her skill and attention, and shall be solely responsible for all labor, material, equipment, tools and other facilities used by him/her during the term of this contract.

  • The Artist shall at all times enforce strict discipline and good order among his/her employees and volunteers and shall not employ any unfit person or anyone not skilled in the task assigned to him/her.  The Artist shall be responsible for initiating and maintaining and supervising all safety precautions in his/her assigned space.

  • The Artist shall maintain his/her display booth operation in an orderly manner and shall comply with all City Ordinances and Codes applicable to such an operation.

  • It is understood and agreed that the Artist is acting as an independent contractor in his/her capacity hereunder.  The Artist shall be responsible for all acts or omissions of its employees and volunteers.  Nothing contained in this Agreement or in the relationship of DRCA and the Artist shall be deemed to constitute a partnership, joint venture or agency relationship between DRCA and the Artist.

  • It is understood and agreed that the space rental fee, required from each participating Artist, is necessary to cover Event costs.  Artist will keep 100% of their Event sales.  Artist is responsible for the payment of all applicable taxes, currently 8.25% in Del Rio, Texas.

  • It is understood and agreed that, in keeping with our commitment of fair and equitable practice, should any occasion arise where, in the view of the Director or his representatives, the Artist is not in compliance with policy and procedure, the Artist’s full cooperation is expected in an effort to resolve all disputes, claims and complaints.  It is further understood the decisions rendered by the Director or his representatives will be final.

  • It is understood and agreed that should an Artist wish to withdraw from the Event, DRCA must be notified in writing and the notification received no later than the end of business on April 1, 2020.  Thereafter, the full amount of booth fees and any other costs that may have been incurred will be due to DRCA.  After April 1, 2020, DRCA will not issue refunds for any reason whatsoever.

  • It is understood and agreed that an Artist who does not register with Event officials by 1:00 PM by Friday, September 25, 2020, or who has not contacted our offices via phone or email to make alternate arrangements, will forfeit all rights to occupy their booth space. DRCA may utilize the space for other purposes.  In such event, the Artist will remain liable for the full booth fee.  It is understood and agreed that no refunds or preferred treatment can be made for inclement weather or any other cause not in the control of DRCA.  There is no provision other than the decision of the on-site jury that may provide any artist the opportunity to return to the Event in 2021.

  • It is understood and agreed that DRCA may, if required by force majeure or other reasons beyond its control, postpone or shorten the Event.  No Artist shall have any right or claim for any damages whether direct, indirect or consequential, or any other kind, arising or alleged to arise by reason of any postponement or cancellation of the Event.

  • Exhibitor Conditions:

  • With the submittal of his or her application, artist hereby acknowledges notice and acceptance of the following regulations and procedures, as well as other regulations and policies set forth in DRCA’s Artist Policies:

  • All Artists represented in his or her Zapplication application profile (“Zapp”) as artist and as collaborating artist must personally attend their exhibit, and must be present during the entire three days and exhibit hours posted for the public.

  • Works exhibited must be consistent with images submitted by Artist(s) in his or her application to show.  The addition of other bodies of Work not specifically juried into the Event must be removed from sale.  Non-compliance will result in removal from the Event without recourse.  Images submitted with the ZAPP application, including the booth image, will be referenced in determining the definition of the body of work and the proportion and appropriateness of the types of work being shown; however, it is understood that the four images representing the body of work approved by the jury will be the determining factor.

  • The booth image submitted with Artist’s Zapp application will be referenced by Event representatives in order to determine the appropriateness of the booth’s design integrity in order to maintain the highest possible standards of presentation at the Event. Any work shown not consistent with the body of work shown in the Zapp application images will be removed from the booth without recourse. Refusal to remove work not approved by the jury in advance will be grounds for removal from the show.

  • All Work submitted and exhibited must be original, hand-crafted Work produced by the Artist and may not be the result of work by any person other than the Artist, or the Artist and his/her Collaborating Artists, or from commercial kits, molds, greenware, patterns, plans, prefabricated forms or other commercial methods.

  • Collaborating Artists are permitted; however, any representation other than a true, hands-on artistic collaboration will not be allowed.  Only the Collaborating Artists are allowed to participate in the creative and mechanical process of the work being exhibited – they are not assistants.  Collaborating Artists may exhibit only their collaborative work(s).  Both Collaborating Artists must be present for the entire duration of the Event.

  • Artists will be required to provide information to include a complete Artist Statement and a head shot or other shot to be shown to the public, and must be submitted with his/her agreement in electronic form.  This information will be posted on an individually designed webpage.  It is the Artist’s sole responsibility to identify the category and the bodies of Work being sold.

  • Quality, unframed reproductions of two-dimensional originals, signed and numbered by the Artist are the only acceptable form of sales in addition to the original works.  Artists must define “reproduction” or “limited edition” through their Artist Statement, and each piece must be clearly and individually labeled as “reproduction,” signed and numbered appropriately.  Reproductions and limited editions may be shown in a portfolio and may not occupy wall space in the artist’s booth.  The original work must be available and on-sale in the Artist’s booth.

  • DRCA does not permit the sale of promotional items by Artists at the event. Postcards, note cards, posters, or any other offset reproductions are not permitted.  CDs of exhibited instruments performed by the Artist may be sold along with an instrument, but not alone.  Any demonstration of instruments or playing of music must be confined to the interior of the Artist’s booth, and may not be amplified so as to be a distraction to any other Artist or patron. T-Shirts may not be sold.

  • Photographers and printmakers are encouraged to do their own printing.  Printing must be processed by the Artist, or under his or her direct supervision.  If Artists are found to not conform to this requirement, they will be removed from the show without recourse. They are required to disclose their creative and printing process.

  • Only artists accepted in the Jewelry category may exhibit or sell jewelry.  Jewelry or, “wearable art,” is not accepted in any other category and may not be displayed or sold unless Artist has specifically been juried into the Jewelry category.

  • Artist is responsible for proper insurance and protection of work and set-up. 

  • Only Event produced and distributed signs, cards or placards will be allowed to be hung or affixed to the outside of the booth unless specifically shown in the booth image provided in the Zapp application AND approved in advance by the Director or his representative.  Unacceptable signage would include, but not be limited to, magazine and/or newspaper articles, banners of any type, ribbons or other documentation of past accolades and/or awards from this Event or other events.

  • Panel risers or extenders to increase booth and/or panel height are prohibited, unless the booth image in the ZAPP application included them.

  • All work must be confined to the space provided by the Event.  Storage must be incorporated into the booth area provided.  At no time shall Artist’s work be gathered, stored or otherwise set on sidewalks, against buildings or in the public right of way.  

  • Appendages (display panels or awnings not appearing in the Artist’s booth image in their Zapp application and encroach upon public and/or other artists’ spaces) are expressly prohibited.  Racks, bins or other display elements may not be placed outside of the Artist’s space so as to restrict or impede pedestrian traffic.

  • All artists are expected to comply with all regulations and respect artistry standards. DRCA reserves the right and responsibility to ensure compliance of all regulations. This is not limited to refusal of any work to be exhibited that is not consistent with images submitted and work accepted for display by the jury. Failure to comply and cooperate with Event officials will result in the exhibitor’s removal from the show and exhibitor’s right to exhibit in future shows may be refused.

  • No dealers, agents or representatives are permitted.

  • PLEASE DO NOT bring pets (Note: Service animals are welcome but will be verified).  

  • Fees:

  • Application Fee (non-refundable):

  • Deadline: 11:59 PM on January 15, 2020.

  • Booth Fees:

  • Single booth, 10’ x 10’ space: $250 

  • Booth Space:

  • Each exhibitor will be provided a space measuring approximately 10’ deep by 10’ wide.

  • Storage MUST be arranged within Artist’s booth. 

  • Booths are assigned in advance of the festival and restricted to the juried artist(s) and their work; however, show staff reserves the right to add additional artist areas such as Emerging Artists or other specialty areas in the show if deemed appropriate to the overall growth and development of the Festival.

  • Booths have been assigned on a first-come, first-served basis as determined by either the postmark of returned contract and booth fee, or the date of the online booth payment made through Zapplication, whichever is first. 

 

 

By submitting the application, Artist states and acknowledges receipt of the 2020 Sleeping Lady Festival of the Arts (“Festival”) Application, incorporated herein by reference and agrees to be bound by all rules and conditions set forth therein. Artist further agrees that images submitted for review by the Festival jury are representative of the work to be exhibited at the festival, and that images submitted are true and unretouched representations of the artist’s work. If Festival determines, in its sole discretion, that any work exhibited by Artist(s) does not conform to the standards set forth by Festival, or, that the images submitted by the Artist(s) have been altered in such a way as to misrepresent the work during the jury process, Artist(s) agree(s) to remove such work from the booth space immediately upon request of Festival officials or representatives. Failure to remove such work or otherwise comply with all applicable rules and procedures may result in the immediate termination of Artist’s participation, without refund to or recourse by Artist(s).

Apply through Zapp
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